How to Use a Property Management Guide to Become a Better Landlord

If you’re a property owner, landlord, maintenance worker, or marketing director, you know how time-consuming and complex managing your rental properties can be. But with the right tools, you can manage all aspects of your business and make it more streamlined.

This quick guide will walk you through the steps necessary to manage a property successfully and build your wealth. From finding tenants to designing ads, it will provide you with all the tips and tricks you need to succeed as a real estate investor.

Business Plan

Business plans are a great way to help you set expectations and deliver a high-quality service. They also give you a blueprint for how to run your new business.

A property management business plan is a document that details your company’s goals, strategies, and procedures. It should include a financial section that includes a balance sheet and profit and loss projections.

The first step in preparing a property management business plan is to familiarize yourself with state laws. This can help you determine whether or not you need to obtain a license. It also helps you make sure you’re following all the rules and regulations in your area.

You’ll also need to outline your business model, including the services you offer and the fee structure. The business plan should also detail your marketing strategy, including lead generation and client retention tactics.

Another important component of the business plan is a budget and forecasting. This will help you decide how much money you’ll need to start and grow your property management business.

This will allow you to calculate how much you need to invest in marketing your business, as well as how much you’ll spend on rent, maintenance repairs, and fees. You’ll also need to know how much you’ll need to set aside for unexpected expenses, such as insurance and emergency repairs.

A good property management business plan will outline the services you offer to clients and tenants. This will include everything from advertising properties to screening applicants and crafting lawyer-approved lease agreements.

You’ll want to cover your fee structure as well, so include how much you’ll charge for a standard monthly rent payment and how much you’ll set aside for future maintenance repairs. This will help you avoid losing money or running out of funds quickly.

One of the best ways to find new clients is through word-of-mouth referrals and networking. You’ll also need to do a market research study to see what types of property you’re likely to attract, as well as what your competition is offering.

Your business plan should also describe the working hours and benefits you offer, such as flexible hour or workweek options and on-site meeting schedules. You can even mention unique benefits that separate you from other property managers, such as profit sharing, tuition credits, or continuing education reimbursement.


If you’re a property manager or if you manage rental properties for others, you likely use a variety of tools to help you do your job. Those tools help you keep track of finances, find tenants and renters, handle maintenance requests, and much more.

One of the most important tools is software that helps you automate key processes and brings them together in a single system. This technology helps you save time and money in many areas of your business.

For example, it can simplify rent payment by letting you collect rent digitally and automatically, help you with bookkeeping and accounting entries, and help you with bank reconciliation. It can also give you real-time insights into your portfolio’s performance, which makes it easier for you to make informed decisions about your investments.

The right tool for you will depend on the type of property management you do and your goals as a manager. If you manage single-family homes or condominiums, for example, a cloud-based solution that offers a comprehensive suite of features can help you streamline and automate all of your operations.

Other key features to look for are a property management portal, a vacancy management feature, work order tracking, built-in communication, and tenant screening capabilities. Some of the best platforms are free or have low monthly fees, and a free trial can be helpful before making a commitment.

A good tool can save you hours of repetitive typing, which can help you to stay on top of your daily tasks and get more done in less time. Text Blaze, for example, is a popular tool used by thousands of property managers to help them get their daily communication tasks completed more quickly and accurately.

Another key tool is a listing management platform like FantasticStay, which allows you to manage advertisements and listings on Airbnb and other booking sites from one centralized location. This helps you and your team to keep tabs on bookings and communicate with renters and owners more conveniently.

The best property management software can help you save time, improve workflows, and increase revenue. It can automate key processes and streamline your communications with owners and renters, so you can spend more time building relationships and getting new business. It can also help you get more consistent positive reviews.

Extra Resources

Managing properties is a multifaceted and often time consuming endeavor. A good property management company will have a plethora of tools and resources to help you a) manage your inventory and b) make informed business decisions that will benefit all stakeholders. Some of these items include the best ways to entice prospective tenants, the most cost effective methods for keeping your properties up to code, and a fool proof way to handle repairs and maintenance issues if you’re not lucky enough to have an in house maintenance crew. Some of these resources can be found in the name of your company’s home page, but the most important ones are usually hidden away from prying eyes. Luckily, you can use these to your advantage, making you a better landlord for it.


Books can be a great way to learn more about the property management industry. They can also help you get the job done faster. Many of these books are easy to read and packed with insightful information. However, it is important to note that not all of these books cover every aspect of property management in detail.

One of the best books for property managers is The 21 Irrefutable Laws of Leadership by Jim Collins. It addresses topics like leadership principles, team building, and embracing technology that you can apply to your property management business.

If you’re a new or experienced property manager, this book will help you gain insight into the world of property management and help you grow your business. It includes practical advice, case studies and tips on how to become a better leader.

The book focuses on how to create a strong company culture that will increase the productivity of your entire team. It also discusses ways to build relationships with clients and how to manage relationships with vendors.

It also provides information on how to use automation technologies to streamline your day-to-day tasks and improve your productivity. This can be especially beneficial for busy property managers and landlords who don’t have the time to complete all of the manual, day-to-day activities.

Another great book for property managers is Investing in Rental Properties for Beginners by Lisa Phillips. It provides strategies for finding and purchasing properties that can be rented out for a good price.

A must-read for anyone starting out as a real estate investor, this book offers advice on how to spot great deals, analyze properties, put together a team, and finance rentals.

Finally, the book outlines strategies for investing in sub-$30,000 homes that can be rented out for a great price. It is a very popular book in the property management industry and has received many positive reviews from readers.

In addition to books, there are many other resources available for property managers and landlords. Some of these include podcasts and blogs that cover relevant topics in the property management industry. Some of these are even free.

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